Project management assistant

Effective project assistance goes beyond administration – it links planning, communication, and digital tool skills to make a meaningful contribution to project success.

Key topics

Coordinating meetings and communication with Microsoft Teams.
Structuring tasks with Microsoft Planner and tracking progress clearly.
Organizing remote collaboration and team communication.
Developing professional presentations with PowerPoint and presenting effectively.
Managing digital processes efficiently and improving workflows sustainably.

Prerequisite
Those with a background in administrative or commercial work and basic Office knowledge can start right away.

Target group
This training is aimed at assistants and coordinators who work actively in projects and want to strengthen their digital tool competence.

With solid tool knowledge and a structured approach, assistants shape project work more effectively – as a reliable link between teams and leadership.

Course content

Microsoft Teams – Structured Online Collaboration

Online meetings:
- Joining meetings as a participant
- Creating and sending meeting invitations
- Sharing content and using screen sharing
- Facilitating and leading meetings
Using Teams on mobile devices
Administration:
- Setting up and managing teams and channels
Review and learning check
- Key takeaways at a glance

Microsoft Planner – Coordinating Projects and Tasks Effectively

Course structure and introduction
- Microsoft Planner at a glance: structuring teamwork
- Getting started with Microsoft Planner
First steps in Microsoft Planner
- Exploring Planner in practice
- Getting familiar with features and the interface
Building and structuring plans
- Creating a new plan
- Organizing plans with buckets
- Developing plans – introduction
- Building plans step by step
- Developing plans – task
- Developing plans – solution
- Developing plans – conclusion
Managing and editing tasks
- Introduction to task management
- Creating and recording new tasks
- Opening and editing tasks
- Using notes and to-do lists
- Attaching and collaboratively editing files
- Introduction to the comment feature
- Using comments as a team
- Getting to know advanced features
- Applying advanced task management
Using overviews and navigation effectively
- Introduction to the plan overview
- Sorting tasks by criteria
- Grouping tasks by topic
- Using flexible display options
Connecting Planner with Microsoft 365
- Microsoft 365 integration overview
- Connecting Planner with Outlook
- Combining Planner and Excel – introduction
- Using Planner and Excel together
- Embedding Planner in SharePoint
- Connecting Planner and Teams – introduction
- Using Planner within Teams
- Getting started with Planner and Microsoft To Do
- Combining Planner with Microsoft To Do
Wrap-up and summary
- Key success factors at a glance
- Summarizing and consolidating what was learned

Microsoft PowerPoint – Creating and Designing Presentations (Level 1)

Course structure and overview
Getting to know PowerPoint basics
- Introduction to the user interface
- Setting up the PowerPoint workspace
- Introducing presentation views
- Using views effectively
- Creating and saving files – introduction
- Creating and saving presentations
- Getting to know PowerPoint help
- Using support and help resources in PowerPoint
Building presentations
- Selecting design templates
- Editing and adjusting text
- Inserting, modifying, and removing slides
- Applying themes – introduction
- Using themes effectively
Text and formatting
- Introduction to font design
- Applying font formatting
- Introduction to paragraph formatting
- Formatting paragraphs
- Adjusting text alignment
- Designing text placeholders
- Selecting and marking text
- Translating text into other languages
Embedding visual content
- Getting started with visual design
- Inserting and positioning images
- Inserting and customizing shapes
- Adding and combining pictograms
- Integrating and displaying 3D models
- Drawing freehand and writing digitally
Preparing and delivering presentations
- Planning and preparing the presentation
- Using spell check and autocorrect
- Designing accessible content
- Setting up slide transitions
- Adding animations to elements
- Using the zoom function for navigation
- Printing slides
- Starting and running the presentation
- Exporting the presentation to other formats