time management

Prioritizing tasks and structuring information clearly makes everyday work more efficient. Outlook and OneNote provide the tools to do exactly that – with well-thought-out features for email management, scheduling, and note-taking.

Key topics

Managing emails systematically with categories, rules, and QuickSteps.
Structuring the inbox and searching for content effectively.
Using calendars and tasks to optimize team planning.
Building and maintaining notebooks in OneNote professionally.
Structuring teamwork and data exchange in Microsoft 365.
Protecting confidential content in the digital working environment.

Prerequisite
A basic understanding of Windows and some familiarity with Microsoft 365 applications provide a solid starting point.

Target group
The training is suited to professionals working in office and administrative roles who want to organize their workflows more effectively using Outlook and OneNote.

Digital self-organization is not a bonus skill but a core competency. Those who use Outlook and OneNote consistently gain clarity, save time, and stay effective even under heavy workloads.

Course content

Using Outlook Productively

Flagging and tracking emails
- Getting started
- Applying message flags
- Working with categories – Getting started
- Assigning and using categories
- Organizing favorites
- Marking messages for follow-up
Advanced email features
- Introduction
- Recalling a sent email
- Resending an email
- Advanced message options – Introduction
- Setting up read and delivery confirmations
Managing the inbox efficiently
- Introduction to the topic
- Grouping and summarizing emails
- Filtering and narrowing down content
- Using email filters effectively
- Searching Outlook items purposefully
- Highlighting important messages
- Automated processes at a glance
- Activating automatic replies
- Configuring rules and notifications
- Using QuickSteps for fast actions
Advanced calendar use
- Overview
- Customizing calendar views
- Adding additional calendars
- Coordinating meeting requests
- Confirming invitations automatically
Coordinating tasks in the team
- Overview
- Distributing responsibilities clearly

Using OneNote Systematically

Getting started with OneNote
- Overview and first steps
- Getting to know the OneNote interface
- Creating a notebook
- Customizing the toolbar
Adding content and media
- Integrating images and multimedia
- Using quick notes in everyday work
- Creating and managing quick notes
- Embedding links in notes
- Working with drawing tools
Protecting notes
- Securing sections with a password
Collaboration and integration
- Exporting and reusing content
- Connecting OneNote to Outlook
- Editing notebooks collaboratively